The Weight-mile report screen on the Tax / Weight Mileage tab displays your Oregon Weight-mile tax information for the selected reporting period and allows you to file a Weight-mile report for your organization.

A message at the bottom of the screen indicates the current status.

Electronic Filing

Tax Users, Unit Managers and Client Administrators can electronically file WM reports in MyEROAD via EROAD’s secure ACH payment gateway.

NOTE: Fuel tax or other credits can only be applied when filing a Weight-Mile report manually by generating the report in PDF format and submitting to ODOT.

To electronically file a Weight Mileage Report:

1. Go to Tax tab / Weight Mileage screen.
   
   
2. Select the reporting period.
   
   
3. Click Include Vehicles to add WMT vehicles that are not on the Weight-mile report (e.g. new installation).
   From the window, check the applicable vehicles and click Choose Selected Vehicles to add.
   
   
4. Verify that data displayed in the Weight Mileage screen is complete and correct for the selected period.
   
   NOTE: Configurations listed against a vehicle in MyEROAD might comprise configurations previously registered with ODOT with an associated declared weight that is no longer valid. It is the carrier’s responsibility to only report valid configurations with currently appropriate declared weights.
   
   
5. Click .
   
   NOTE: File Report is only available if the reporting period has finished, a report for this period has not been filed yet and at least 50% of your fleet are equipped with Ehubos as required by ODOT in order to allow electronic filing (OAR 740-065-0010). Alternatively, see here for instructions on how to manually file a WM Report by generating the report as a PDF file.
   
   
6. If a bank account has not been set up previously, fill in your organisation’s bank account details for ACH payments:
   
   NOTE: Only Client Administrators have the right to set up and edit bank account details for their organization. Please contact a Client Administrator within your business if no bank account has been set up previously.
   
   
   
   

   Once entered, the account details will be securely stored in MyEROAD for future use when filing reports with ODOT. The bank account number will never be displayed in full, it will only ever appear in a masked format, e.g. xxxxx6789.

   
   
   
7. Confirm details by clicking Next.
   
   
   
   
8. Initiate the filing of your report by clicking Authorize Payment.
   
   Once you have authorized the payment, you will receive an email to confirm that the filing of your report has been initiated. This is typically a 72 hours process. The filing of the report is successful once payment has cleared, you will receive confirmation by email.
   
   The filing of the report will fail if payment is rejected by your bank. You will be notified by email. Please rectify the issue and start the filing process again.
   
   The current status of the filing process will be displayed on your Weight Mileage screen alongside a PDF copy of the report that has been filed.
   
   NOTE: Once a Weight Mileage Report has been successfully filed, it cannot be electronically re-filed for the same period. Find instructions on how to re-file here.

Generate PDF and Print

If you choose to file your report manually, you can generate your Weight Mileage Reports in PDF format once the reporting period has finished.

To file a report, generate the report in PDF format, print and sign the report and submit it to ODOT along with your payment.

To generate a Weight Mileage Report in PDF format and submit to ODOT:

1. Go to Tax tab / Weight Mileage screen.
   
   
2. Select the reporting period.
   
   
3. Verify that data displayed in the Weight Mileage screen is complete and correct for the selected period.
   
   NOTE: Configurations listed against a vehicle in MyEROAD might comprise configurations previously registered with ODOT with an associated declared weight that is no longer valid. It is the carrier’s responsibility to only report valid configurations with currently appropriate declared weights.
   
   
4. Click Generate PDF or Generate New PDF.
   
   
5. Enter Section 2 information.
   
   NOTE: When claiming fuel tax or other credits, please make sure to include receipts, letter from ODOT and similar when sending the Weight Mileage Report.
   
   
6. Click Confirm.
   
   
7. View the PDF by clicking the link to the report in the bottom right hand corner of the Weight Mileage screen or view all generated reports by clicking View historical reports.
   
   
8. Print, sign and submit this report to ODOT. Be sure to enclose payment.

Status messages

A message at the bottom of the screen indicates the current status:

Message	Details
Report ready to be filed	You can file the report.
Report not ready to be filed - Unallocated miles	Before you can file the report, please allocate miles by clicking .
Re-filing required	Please re-file your report by generating the report in PDF format and submitting it to ODOT. This may be required due to changes in the data a filed report is based on, e.g. retrospectively changing a configuration.
Report - Generated	The report has been generated in PDF format.
Report Overdue	The report is overdue.
Report - filed	The report has been filed electronically.
E-filing failed, try again	If applicable, please rectify any issues and start the filing process again.