Viewing Service History

Details of completed Services are stored in Depot and can be accessed by Depot users:

  • You can view the service history for a vehicle in the Service tab.
  • You can view the service history for vehicle(s) or a fleet by viewing the Service Report on the Reports tab. This report enables you to search for
  • You can access uploaded service records.

 

Viewing Service History per vehicle

To view and export a Service schedule report for a vehicle:

  1. In the Service tab on the left-hand side, click on the vehicle.

  2. On the right-hand side on the Completed tab, select or enter a reporting period. You can sort the list of completed Services by clicking on the Completed heading.

  3. Click Tools and select Export PDF Schedules or Export CSV Schedules to export the report.
    The report will be download.

NOTE: If you wish to have the report regularly sent to your email address, click Tools and select Schedule this Report. Choose the delivery frequency, format and how long you want the report to be sent to you for and click Add.

 

Viewing Service History per vehicle or fleet

To view and export a Service Report for a fleet or vehicle(s):

  1. In the Reports tab, click on Service Report.

  2. In Type, select the Service type.

  3. In Supplier, select a supplier.

  4. In Fleet, select a fleet or Select Specific Vehicles.

  5. In Details, details can be selected by selecting Filter Details and ticking details as required.

  6. Select a reporting period.

  7. Click Tools and select Export PDF Schedules or Export CSV Schedules to export the report.
    The report will be download.

NOTE: If you wish to have the report regularly sent to your email address, click Tools and select Schedule this Report. Choose the delivery frequency, format and how long you want the report to be sent to you for and click Add.

 

Accessing Service records

To access files that have been attached to a Service:

  1. In the Service tab on the left-hand side, click on the vehicle.

  2. On the right-hand side on the Completed tab, click on the Service.
    The Complete Service screen will appear.

  3. Click on a file to view it.