Depot provides several options that you can use to export, email, or transfer vehicle log information. There is also an option to email malfunction reports to enforcement personnel, when requested. These options are described in the following sections.
Perform the following steps to navigate to the Manage Vehicles / Assets page.
- Click the Settings icon in the red menu bar.
- Select Administration > Vehicle / Assets.
Perform the following steps to email logs to enforcement partners.
- Click the check box(es) beside each vehicle name for the logs that you want to email.
- Select the date range from the upper right drop-down field, such as 8-day view, 1-month view, etc.
- Click Email ELD logs.
- Enter the email address of the Enforcement Agency, to whom the data will be sent.
- (Optional) Enter a comment. Note: Enter the inspector code provided by the enforcement personnel, if available.
- Click Send.
Perform the following steps to download a CSV file of the logs.
- Click the check box(es) beside each vehicle name for the logs that you want to download.
- Select the date range.
- Click Export ELD logs. The file is automatically downloaded to your computer.
Perform the following steps to transfer vehicle logs via web services.
- Click the check box(es) beside each vehicle name for the logs that you want to transfer.
- Click Web Services ELD Logs Transfer.
- Enter a comment or the inspection code in the Comment / Safety Official Code field.
- Click Send.
Vehicle data diagnostic or malfunction information may appear on ELD logs. Enforcement personnel may request this vehicle data covering the period of time that the data diagnostic issue or malfunction appears on the logs. Perform the following steps to email a malfunctions report for a vehicle.
- Click the check box(es) beside the vehicle name(s) that should be included in the malfunctions report.
- Click Email Malfunctions.
- Enter the email address of the recipient in the Email field. Note: This is a required field.
- Click Send. A confirmation message is displayed in the dialog box and an email message is sent. The malfunctions report is sent as a data file, not an *.csv file type. The file can be opened in applications, such as Notepad or Wordpad.
Opening the Report
1. Open the email message.
2. Copy the malfunctions report data file to a folder on your local drive.
3. Launch Microsoft® Excel®.
4. Click the Blank Workbook.
5. Click the Data tab in Excel.
6. Click Get Data From Text/CSV.
The Import Data dialog box appears.
7. Navigate to the folder containing the exported fileLocate and select the data file.
8. Click Import.
Excel displays a dialog box to validate the field separation in a comma-delimited file.
9. Click Load.
10. Click File > Save to save the malfunctions report spreadsheet to your local drive.