Driver Profile

Driver profiles in Depot help you organize and store valuable information about your drivers (such as driver license expiration dates). Some of this information is required so that Depot can communicate and receive data from other EROAD applications. Driver profiles store driver license number and expiration dates, driver personal identification numbers (PIN), alias, email address, phone number, username, home terminal, access to ELD and other driver-specific applications.

The following topics are described on this page:

Adding or Modifying Driver Profiles 

Deleting Driver Profiles

Viewing Inactive Driver Profiles

Reactivating an Inactive Driver Profile

Exporting ELD Logs

 

Adding or Modifying Driver Profiles

1. Click the Driver menu in the Depot menu bar.

US Depot Menu Bar

2. Click Add Driver Add Driver button to add a new driver.  Click the driver name to modify details.

3. Enter driver information in the right pane. The profile panel is divided into four sections. Required fields are listed below.

  Personal

Driver name Alias
Mobile Number
Email Address 

  Driver name and alias are required for identification and reports.
Mobile number and email address are optional. 
  Login Driver PIN Required for ELD A four (4) digit unique number to enable drivers to login to the Ehubo2
    Driver Logbook Edits Required for Driver App Toggle on to enable drivers using the EROAD Driver app to edit their logbook entries if they are using the mobile application.
  Organization  Home Terminal Required for Reporting Select from the list to assign the driver to a specific Home Terminal within your organization.
    Fleets   Select from the list to assign the driver to specific fleets that created within your organization.
  ELD Settings ELD Exempt   Toggle on if the driver is exempt but you must provide a reason. Usually used for short-haul drivers (for whom the ELD mandate is not required), drivers using pre-2000 vehicles, or mechanic
    Personal Conveyance Allowed   Toggle on if your organization allows personal use.
    Yard Moves Allowed   Toggle on if your organization allows yard moves.
  Hours of Service HOS Cycle   The driver inherits the organization HOS cycle, but you may select another from the driver panel if a specific driver operates outside of your organization cycle.
  Permitted Exemptions and Exceptions 100 Air-Mile Short Haul Exempt   Toggle on if allowed by your organization.
HOS counters display 11-hr driving limit, 12-hr driving window, and 60/70-hr (week) limit; the driver is not prompted to take a 30-minute break after eight hours of on-duty time.
    16-Hour Exception  

Toggle on if allowed by your organization.
This is applied when the driver operates under Interstate or 30-minute rest break exempt rule sets; it extends the 14-hr driving window to 16 hours; automatically removed at the end of the day. 

 

    30-Minute Rest Break Exempt  

Toggle on if allowed by your organization.
HOS counters display 11-hr driving limit, 14-hr driving window, and 60/70-hr (week) limit; the driver is not prompted to take a 30-minute break after 8 hours of on-duty time.

    Adverse Condition  

Toggle on if allowed by your organization.
This is applied when a driver operates under Interstate rule set and extends the driving limit by 2 hours; the HOS counters display 13-hr driving limit, 14-hr driving window, and 60/70-hr (week) limit.

    Oilfield operations  

Toggle on if allowed by your organization.
This is applied for drivers, who are engaged in oilfield operations. Once this exemption is enabled, the Off-duty waiting time toggle becomes available. Note: Other exemptions are not available to the driver if Oilfield is enabled.

    (Oilfield)
Off-duty waiting time
 

Toggle on if allowed by your organization.
The Oilfield operations toggle must be enabled in order to display the Off-duty waiting time exemption toggle. This displays OFF WT as an optional duty status. 

  Licenses License or Qualification Type Required for ELD Enter all license or qualification type. License ID numbers are required for drivers to login to an EROAD in vehicle device.
    ID Number Required Enter the license or qualification identification number.
    Classification    Enter the classification code. 
    Issuing State  Required  Enter the name of the state. 
    Endorsements    Enter the endorsements, if any. 
    Restrictions   Enter the restrictions, if any.
    Expiration   Enter the expiration date.
    +ADD A LICENSE   Click this button to add another license. Select Primary License in this section and the license is listed for this driver on the main Driver page.
  Reactivate License   Click to reactivate a driver's profile.

 4. Click ADD/UPDATE to save the data.  

 

Deleting Driver Profiles

Perform the following steps to delete a driver profile from the Driver menu or the Administration / Driver menu in Depot.

  1. Click the Driver menu in Depot. 

  2. Click the checkbox beside the driver(s) names you want to delete. The trash can and a confirmation notice are displayed.
  3. Click the Trash can delete2 icon.
  4. Confirm your selections by clicking DELETE. The driver(s) are removed from the DRIVER list. 

 

Viewing Inactive Driver Profiles

Inactive driver profiles appear in grey italic text in the Drivers list. 

  • Click the Action Action icon icon and select View Inactive Drivers, if you want to include them in the Driver list.
  • Click the Action Action icon icon and select Hide Inactive Drivers, if you do not want to include them in the Driver list. An inactive driver profile can also be reactivated.

Inactive Driver in list scrubbed

 

 Reactivating an Inactive Driver

Perform the following steps to reactivate an inactive driver.

  1. Click the Action Action icon icon at the top of the screen.
  2. Click View Inactive Drivers.
  3. Locate the inactive driver in the Drivers list. All inactive driver names are shown in gray italic text.
  4. Click the Reactivate Reactivate link link to the right of the driver's name. The driver's profile is now active again.

 

Exporting ELD Logs

Perform the following steps to export driver logs.

  1. Click the checkbox beside the driver(s) name(s) that you want to include in the export file.
  2. Click the Action Action icon icon at the top of the screen.
  3. Click Export ELD Logs. The Export ELD Logs dialog box appears.
  4. Click the export option that you want. Choose one of the following options:
    (a) Leave Email Output Files selected if you want to send the file via email.
    (b) Click Transfer Output Files to FMCSA via Email if this export is related to an inspection event.
    (c) Click Transfer Output Files to FMCSA via Web Services, if directed by an inspector.
  5. Select the Time Period that should be included in the file. Choose one of the following options.
    (a) Leave 8-day view selected to include eight days of log data in the export file or select one of the other options.
    (b) Click 1-month view.
    (c) Click 2-month view.
    (d) Click 3-month view.
    (e) Click 6-month view.
  6. Click in the Email field and enter the destination email address.
  7. Click Email at the bottom of the dialog box to complete the task.

Export ELD Logs dialog box 

 

 

Additional Resources

Overview

Driver Portal

Driver Logs

Import or Export Drivers in Bulk