Drivers manages basic identity, access and license data about each driver.
To access driver profiles:
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MyEROAD > Driver > Drivers. The Drivers screen opens.
Depending on whether you’re viewing the legacy or new driver profiles screens, the look and operation of the featureset will be different.
Licenses and certificates
This card is a quick filter. Clicking the Expired or Expiring number lists Drivers with expired or expiring qualifications.
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Tapping either an Expired or Expiring number may list fewer entries than are shown in the card. That will be because at least one driver will have more than one license or certification expiring in less than 30 days.
Filter bar
A standard filter to focus listings by one or more criteria.
Additional tools
+ Driver: Tap this to add a new driver.
Default/Saved Columns: Tap here to access default and saved column arrangements, or create new ones.
Export: Exports the currently filtered Driver data, in the user-preferred column order, to CSV.
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Filtering alters the number of Driver records displayed, and therefore, exported.
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Only the columns displayed on the presented table are exported. To display more or less columns – or alter the order of the columns – Select the Default columns feature and design your preferred output.
Add New/ Edit Driver
Adding a new driver or editing an existing driver uses the same interface. Either tap + Driver, or tap an existing Driver row to enter the editing panel.
Most fields are self-explanatory, but here are some call-out features by section.
Personal section
Active: A toggle to flag this record as active/inactive. This attribute is selectable from the main filter.
Deactivating Drivers
Deactivating drivers will not remove driver records from MyEROAD, and they can be re-activated at any time. Deactivated drivers won’t be counted in totals, and deactivation may place tied-in 3rd party services out-of-sync.
Alias: This ID is unique to each driver and is used for services requiring driver login/logon.
External ID: This field can be used to track the Driver’s records in MyEROAD with an external service, such as payroll or insurance.
Licenses and certifications section
Primary toggle switch: This switch appears in all licenses and certifications, but only one can be the Primary. If you’ve created a range of licenses or certifications, tapping this switch will designate this certification to be the mandatory, base qualification necessary for all Drivers in your fleet.
Licence or certification: The license or certification type, eg. Driver’s License, Forklift Operator, etc.
Expiration: the date the license expires.
Classification: The class or type of certification. Usually this is regulated by the licenser.
ID number: The unique license number.
Add another: Add an additional license/certification to the driver.
Expiring / expired : The Expiring flag displays from 1 month before the expiration date.
Login section
Username: The login for the vehicle’s system.
Driver PIN: The Driver’s personal identification number is commonly used for device/service login.
Lists of services: The rest of this section contains a list of available services allocated to this driver, and activation toggle buttons. If toggled on, the Username/ PIN is used by the driver to access that service.
Some services may include additional ID fields and options – some of which have local formatting rules for assistance – depending on the service.
Organisation
Home terminal: This is the vehicle’s most common branch to which it reports, parks or operates in the company. This is important in terms of time reporting and certain regional functions.
Groups (Fleets): The list of groups/fleets to which this driver has been assigned.
Drivers and vehicles may be assigned to one or several groups/fleets at the company’s discretion. Groups may be distinct, overlap, or be completely within other groups.
Once assigned, different MyEROAD users may be assigned views on appropriate groups.
ELD Settings: The electronic logging device may have certain presets assigned to the vehicle or driver, such as Sleeper Berth allowance.
Hours of service: Specific rulesets, exceptions, or exemptions applied to the vehicle or driver.