Groups (Fleets) are used in MyEROAD for two reasons:

1. Filtering: If you have a lot of vehicles then you can use the Group (Fleet) filters available on some screens to limit the number of vehicles or rows in lists. This will help you find and focus on the information you are looking for.

2. Access controls: Users can be set up to access only certain vehicles and drivers using Group (Fleet) permissions. This means users can be set up to only see vehicle/driver activity and the reports for vehicles they are responsible for.

Groups (Fleets) can include one or many vehicles, drivers and both.

Privacy

The default behaviour of MyEROAD Groups/Fleets is that people given access to a Group/Fleet are able to monitor reported times, distances, locations, and events generated by its vehicles or drivers.

However, the ability to record and track drivers using video technologies has the potential to be abused by untrained users, or people with malicious intent, potentially violating rights of privacy.

To address this, MyEROAD’s Replay featureset changes the default behaviour of Groups/Fleets. Replay users may only see clips from the vehicles in the Groups/Fleets/Hierarchies to which they’ve been allocated. Replay users may only see a specific driver’s clips if the vehicle that driver is using is in the Replay users Group/Fleet.

Example:
Alice is a Dashcam Safety Manager, who has been assigned to a Group/Fleet that is a mix of drivers and vehicles. This means:

1. On the Activity page and other screens, Alice can see Vehicle and Driver data, such as locations, times, events, etc. for all of the vehicles or drivers in her Group/Fleet.

2. In Replay, Alice is able to see/request clips generated from vehicles in her Group/Fleet.

3. In Replay, if a driver in her Group/Fleet drives a vehicle not in Alice’s Groups/Fleets, Alice cannot see that driver’s (or that vehicle’s) clips.

4. In Replay, if a driver not in Alice’s Group/Fleet starts driving a vehicle that is in it, Alice can see that vehicle’s clips.

Add new Groups (Fleets)

1. Administration > Groups (Fleets)

2. Click on Create New Group.

3. Enter a name for the new group.

4. Click Submit.

Add vehicles and drivers to Groups (Fleets)

1. Administration > Groups (Fleets)

2. Click on the Group (Fleet).

3. Click on Manage Vehicles In Group.

4. Select vehicles and confirm with Save.

5. Click on Manage Drivers in Group.

6. Select drivers and confirm with Save.

Selected vehicles and drivers will be displayed in the right hand panel.

Remove vehicles and drivers from Groups (Fleets)

1. Administration > Groups (Fleets)

2. Click on the Group (Fleet) for which you wish to remove vehicles or drivers.

   1. Click on the vehicle’s Remove button, OR

   2. Click on the driver’s remove button.

Remove Groups (Fleets)

1. Administration > Groups (Fleets)

2. Click on the Group/Fleet’s Remove button.