Booking vehicles is easy. You can either use:

• Calendar view or
• Find a vehicle to search for suitable vehicle
• Find a seat to add passengers to an existing booking. Find a Seat is an optional upgrade, please talk to your sales representative if you want to add this feature. 
  

Calendar View

In Calendar view the vehicles available to you are listed with existing bookings displayed as blue bars. Click on a booking to see who has booked the vehicle, the booking period and the booking destination.

To refine display of vehicles in Calendar view:

• Filter by Home Bases or Vehicle Groups
• Pick a date and display 1, 2 or 5 days from the chosen date

Find a Vehicle 

Normal Bookers can make bookings for themselves only. Admin and Manager Bookers can make bookings for themselves and for others.

To find a vehicle from Calendar view:

1. In U Book-It, go to Calendar view and check availability of vehicles for your planned journey time.
   NOTE: Greyed out areas indicate that a vehicle is not available at the time.
2. Select a vehicle by clicking Book.
3. Enter Pick up and Drop off date and time.
4. If this is a repeat booking, click Repeat, enter details and confirm by clicking Done.
5. Enter/select your User name, and your destination or a short description of your planned journey. You can also enter your reason for travelling.
6. Enter or edit Cost Centre if applicable. It will auto-populate with the booker’s default Cost Centre as entered in Admin / Bookers (find details here).
7. Click CONFIRM.

The booking will be recorded and listed on Calendar view, a confirmation email will be sent to the Booker if selected.

To search for and book a suitable vehicle from Find a vehicle:

1. In U Book-It, go to Find a vehicle.
2. Select Home Base, Transmission, Required Seats, Accessories, Pick up and Drop off date and time.
3. If this is a repeat booking, click Repeat, enter details and confirm by clicking Done.
4. Select one of the listed vehicles.
5. Enter/select your User name, and your destination or a short description of your planned journey. You can also enter your reason for travelling.
6. Enter or edit Cost Centre if applicable. It will auto-populate with the booker’s default Cost Centre as entered in Admin / Bookers (find details here).
7. Click CONFIRM.

The booking will be listed, a confirmation email will be sent to the Booker if selected.

Find a Seat

Find a Seat lets Bookers find a seat for themselves and other passengers in an existing booking. 

To search for and find a suitable booking from Find a seat:

1. In U Book-It, go to Find a seat. NOTE: This tab will only appear if this has been added as an optional Upgrade. 
2. Select Home Base, Required Seats, Destination , Pick up and Drop off date and time.
3. Select one of the listed bookings.
4. Add the passengers User name in the Passengers entry box.
5. Click Add.
6. Repeat and add other passengers if required.

A confirmation email will be sent to the Booker, and all added Passengers.

Viewing bookings

Bookings can be viewed in:

• Calendar view tab (click on a booking to view details)
• My bookings or All bookings tab

Deleting a booking

Normal Bookers can delete their own bookings only. Admin and Manager Bookers can delete all bookings.

To delete a booking:

1. In U Book-It go to My bookings or All bookings tab.
2. Search for booking on the list. Filter list by entering Start Date, End Date, User and/or Base and clicking Search.
3. Delete booking by clicking on the cross.
4. Confirm by clicking OK.