EROAD Help New Zealand

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Dashcams

Roles: Dashcam Fleet Manager; Dashcam Device Manager

Note: Camera features are not available on the Clarity Locate service plan.

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Dashcams displays all dashcams in the fleet and includes associated vehicle information, optional capabilities, and a camera snapshot taken at the last ignition off event. 

The Last snapshot allows you to verify that the dashcam is operational and has the appropriate visibility.

Selecting a row takes you to that dashcam's Dashcam Health page.

EROAD allocates Clarity Dashcams to you as permitted by your service plan. Once installed, Clarity Dashcam assignment is handled by your Dashcam Device Manager.

Filters

  1. Search Serial: Shortlist your dashcams by serial numbers (in part or whole). 
  2. All statuses: Shortlist your dashcams by:
  • All: All dashcams registered to the company.
  • Pending Assignment: Dashcams installed in a vehicle, but not assigned a service add-on (Front or Dual).
  • Pending Install: Dashcams assigned to the fleet but awaiting installation.
  • Installed: Dashcams installed and operating normally and recording footage.
  • Enabled: Dashcams with logon device feature available.
  • Not Enabled: Dashcams with logon device feature not enabled. 

The table

  • Last snapshot: Low-resolution snapshots taken at the last ignition off event. 
  • Serial | Model: The dashcam's serial number and the type of device.
  • Status | Date: The dashcam's installation status, and the last amended date. 
  • Vehicle info: The registration plate of the vehicle. This is only visible when a camera has been assigned to a vehicle. 
  • Last online: The date and time of the dashcam’s most recent connection with MyEROAD. 
  • Plan: This will show whether the dashcam is using a Front-only, Dual, and/or Audio option plan.
  • Driver Log On: The log on device capability is either Enabled or Not Enabled.
  • Actions: This allows you to Assign, Re-assign, Uninstall, or Manage plan of dashcams.

Note: Enabling audio for Dashcams is a company-wide level setting. You can enable/disable this feature under Administration > My Organization > Camera Settings.

 

Set up Harsh Event Email Notifications

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When a vehicle harshly accelerates, brakes, or turns, a video clip of the event is automatically sent to MyEROAD Replay. 

You can receive email notifications for these harsh events by setting up a notification.

To set up harsh event email notifications:

  1. Admin > Dashcams
  2. Click Settings
  3. Click the Harsh events toggle to enable emailed notifications. This will open a selection box to select appropriate notification events. OR...
  4. Click the Harsh events pencil to edit the existing events for email notification
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  5. Select your preferred notification events
  6. Update settings

You will receive an email when any vehicle harshly accelerates, brakes, or turns.

Data Retention Period 

Requires: Dashcam Device Manager role for freemium options; Client Administrator Role and Financial Permission for premium options

By default, your Replay clips (and associated data, such as Replay notes and attached documents) are stored for a maximum of 18 months from the date of the upload in dedicated cloud storage facilities as part of the Dashcam service. After this time, Replay clips and associated data (notes, documents, etc) are permanently deleted.

A Client Administrator with financial permission may choose to extend this period, but a charge will be calculated in consideration of the extra storage capacity required.

A Client Administrator may also shorten this period, to minimise exposure.

To change your data retention period:

  1. Admin > Dashcams
  2. Click Settings
  3. Click the pencil icon with the Data retention period. A new modal window will appear.
  4. Select the new period.
  5. Check the confirmation box.
  6. Update settings
  7. Checks will be performed to see if you have financial permission to perform this change, if deletions may occur, or a cost calculation made, based on the number of dashcams in your fleet and the new period.
  8. If applicable, Confirm charges.

The new data retention period is applied to all Replay clips in storage.

Deletion Scenarios

When a video falls outside of the data retention period, it's deleted from storage permanently.

When the data retention period is decreased, videos that fall outside the new period will also be suddenly and permanently deleted. EROAD Advises you to make your own arrangements to archive this data using your own local storage process BEFORE decreasing your data retention period.

Fleet managers have a 30-day window in which to:

  1. Re-extend their Data Retention period to cover the video expiry dates.
  2. Contact EROAD Support and undelete expired videos.

Here are some scenarios for you to consider, with the following typical set up:

  • Previous Data Retention period: 18 months
  • New Current Retention period: 12 months

Under this change:

  1. An 18-month old event will be immediately deleted.
    To resurrect it, Data Retention must be extended back to 18 months or more than that i.e. 24 months/36 months (premium rate), and a Support request raised.
  2. A 17-month old event will be immediately deleted.
    To resurrect it, Data Retention must be re-extended to at least 18 months, and a Support request raised. It will exist for a month more, then automatically deleted.
  3. A 12-month old event will be immediately deleted.
    Both its age and its shortened DR period qualify it for deletion.
  4. An 11-month old event has one more month before it will be automatically deleted.