U Book-It Vehicles

** Available to bookers with Admin user roles **

Entering and managing settings for your fleet

In Admin / Settings you can manage your vehicles'

Home Bases
Accessories
Maximum booking time
Cost Centre settings
Auto-cancellation settings

The following settings are available in Admin / Settings:

Settings	Details
Home bases	Home bases are the locations where the vehicles of your fleets or sub-fleets are based. Each home base matches a Geofence area in Depot.
Accessories	Accessories can be assigned to pool vehicles allowing you to book a vehicle equipped with suitable accessories. Accessories can be mobile chargers, booster seats, towbars etc.
Max. booking time	The maximum allowed time period in hours for each booking. Enter 0 to not limit booking times. An Admin user can make a booking that overrides this time limit.
No-show timeout	Time in minutes after which a booking will be automatically cancelled in case of a ‘no-show’. Enter 0 to deactivate auto-cancellations.
Base return timeout	Applies to vehicles that return to Home Base before the end of a booking. Once the set time has passed, a vehicle will be released back into the pool available for bookings. Enter 0 to deactivate Base return timeout.
Target utilisation	The target number of hours that you expect the vehicles in your fleet to be used each week. This will be used as a benchmark for all your vehicles in the Quickview Utilisation Report.
Cost Centre Mandatory	Tick to make entering a Cost Centre mandatory when booking a vehicle. In Admin / Bookers you can enter a default Cost Centre for each booker, find details here.
Destination	Add a list of Destinations if you want bookers only to book a destination in a custom set list. This may assist with standard reporting in the Booking Report. If you leave this blank, bookers can enter a free text destination.
Hide Location	Check this box if you want to hide the current location of the vehicle in the Booking Calendar.

To manage settings for your pool vehicles:

In U Book-It, go to Admin / Settings.
Enter Home bases, one Home base per line.
Quick Tip: Make sure that each Home base name exactly matches the name of the corresponding Geofence area in Depot. Log into Depot and check your Geofences in Activity / Geofences.
Enter Accessories by entering an accessory Name and clicking Add. Add one accessory at a time.
Enter Max. Booking time.
Enter No-show timeout.
Remember: This value determines your auto-cancellation set up!
Enter Base return timeout.
Enter Target utilisation.
Tick or untick Cost Centre Mandatory.
Add a list of Destinations if a standardised list is required.
Check Hide Location if you want to hide the current location of the vehicle on the Booking Calendar.
Confirm by clicking Update.