** Available to bookers with Admin user roles **
Entering and managing settings for your fleet
In Admin / Settings you can manage your vehicles'
- Home Bases
- Maximum booking time
- Cost Centre settings
- Auto-cancellation settings
The following settings are available in Admin / Settings:
|Home bases||Home bases are the locations where the vehicles of your fleets or sub-fleets are based. Each home base matches a Geofence area in Depot.|
Accessories can be assigned to pool vehicles allowing you to book a vehicle equipped with suitable accessories.Accessories can be mobile chargers, booster seats, towbars etc.
|Max. booking time||
The maximum allowed time period in hours for each booking.
Enter 0 to not limit booking times.An Admin user can make a booking that overrides this time limit.
Time in minutes after which a booking will be automatically cancelled in case of a ‘no-show’.Enter 0 to deactivate auto-cancellations.
|Base return timeout||
Applies to vehicles that return to Home Base before the end of a booking. Once the set time has passed, a vehicle will be released back into the pool available for bookings.
Enter 0 to deactivate Base return timeout.
The target number of hours that you expect the vehicles in your fleet to be used each week.This will be used as a benchmark for all your vehicles in the Quickview Utilisation Report.
|Cost Centre Mandatory||
Tick to make entering a Cost Centre mandatory when booking a vehicle.
In Admin / Bookers you can enter a default Cost Centre for each booker, find details here.
Add a list of Destinations if you want bookers only to book a destination in a custom set list. This may assist with standard reporting in the Booking Report.
If you leave this blank, bookers can enter a free text destination.
Check this box if you want to hide the current location of the vehicle in the Booking Calendar.
To manage settings for your pool vehicles:
- In U Book-It, go to Admin / Settings.
- Enter Home bases, one Home base per line.
Quick Tip: Make sure that each Home base name exactly matches the name of the corresponding Geofence area in Depot. Log into Depot and check your Geofences in Activity / Geofences.
- Enter Accessories by entering an accessory Name and clicking Add. Add one accessory at a time.
- Enter Max. Booking time.
- Enter No-show timeout.
Remember: This value determines your auto-cancellation set up!
- Enter Base return timeout.
- Enter Target utilisation.
- Tick or untick Cost Centre Mandatory.
- Add a list of Destinations if a standardised list is required.
- Check Hide Location if you want to hide the current location of the vehicle on the Booking Calendar.
- Confirm by clicking Update.