Driver Timesheets in Depot automatically calculate and report on total work hours, distance travelled and other relevant data captured in your drivers’ Electronic Logbooks in real time and can be exported for use in an external payroll system or similar application.
Driver Timesheets are only available to Organisations with the Electronic Logbook (ELB) module, and for Drivers using the EROAD Electronic Logbook. They can make manual completion of paper-based timesheets a thing of the past.
Driver Timesheet Details
Driver Timesheets include the following details:
| Details | Description |
| Driver Name | Driver name |
| Driver Licence | Driver Licnce Number |
| Start Work Day | Date, time and location |
| Finish Work Day | Date, time and location |
| Total Work (hrs) | Total Work hours, including drive hours and work hours |
| Drive (hrs) | Drive hours |
| Work (hrs) | Work hours |
| Rest (hrs) | Rest hours |
| Total Distance (km) | Total distance in km |
| System Notes | Notes created by the system |
| Driver Notes | Notes entered by driver combined into 1 entry per day |
Viewing Driver Timesheets
You can display information for all Drivers per reporting period or select one driver. By default, all Drivers for the current week will be displayed.
To select a Driver:
- Enter the driver in Driver (Licence No.) box by (partially) entering driver name, driver alias or driver licence number.
Suggestions will be listed. - Select a suggestion.
To list all Drivers:
- Delete any entries from the Driver (Licence No.) box.
- Confirm with Enter or click in the screen.
To choose a reporting period:
- Select a time period from the drop down.
- Select a reporting period by using the date picker or clicking the blue arrows.
Viewing Details
To select the level of detail to be displayed in the Timesheet Report:
- Select Hide Details or Show Details.
Exporting Driver Timesheets
A Driver Timesheet can be exported as a CSV file and imported into an external payroll system or similar application for further processing. This will help reduce manual, error-prone and time-consuming data entry tasks within your organisation.
To export a Driver Timesheet:
- Click on the Tools dropdown in the top right hand corner of the screen.
- Select Export CSV.
Scheduling Driver Timesheets
You can schedule the report to receive it by email in CSV format on a regular basis.
To schedule the report:
- Click on the Tools dropdown in the top right hand corner of the screen.
- Select Schedule this Report.
- Fill in the Schedule Report screen.
- Click Add.