Settings

** Available to bookers with Admin user roles **

 

Entering and managing settings for your fleet

In Admin / Settings you can manage your vehicles'

  • Home Bases
  • Accessories
  • Maximum booking time
  • Cost Centre settings
  • Auto-cancellation settings

 

The following settings are available in Admin / Settings:

 Settings   Details 
 Home bases   Home bases are the locations where the vehicles of your fleets or sub-fleets are based. Each home base matches a Geofence area in Depot.
 Accessories 

 Accessories can be assigned to pool vehicles allowing you to book a vehicle equipped with suitable accessories. 

 Accessories can be mobile chargers, booster seats, towbars etc. 
 Max. booking time 

 The maximum allowed time period in hours for each booking.

 Enter 0 to not limit booking times.

 An Admin user can make a booking that overrides this time limit.
 No-show timeout 

 Time in minutes after which a booking will be automatically cancelled in case of a ‘no-show’.

 Enter 0 to deactivate auto-cancellations.
 Base return timeout 

 Applies to vehicles that return to Home Base before the end of a booking. Once the set time has passed, a vehicle will be released back into the pool available for bookings.

 Enter 0 to deactivate Base return timeout.

 Target utilisation 

 The target number of hours that you expect the vehicles in your fleet to be used each week.

 This will be used as a benchmark for all your vehicles in the Quickview Utilisation Report.
 Cost Centre Mandatory 

 Tick to make entering a Cost Centre mandatory when booking a vehicle.

 In Admin / Bookers you can enter a default Cost Centre for each booker, find details here

 

To enter settings and set up general parameters for your pool vehicles:

  1. In U Book-It, go to Admin / Settings.
  2. Enter Home bases, one Home base per line.
    Quick Tip: Make sure that each Home base name exactly matches the name of the corresponding Geofence area in Depot. Log into Depot and check your Geofences in Activity / Geofences.
  3. Enter Accessories by entering an accessory Name and clicking Add. Add one accessory at a time.
  4. Enter Max. Booking time.
  5. Enter No-show timeout.
    Remember: This value determines your auto-cancellation set up!
  6. Enter Base return timeout.
  7. Enter Target utilisation.
  8. Tick or untick Cost Centre Mandatory.
  9. Confirm by clicking Update.

 

To manage settings:

  1. In U Book-It, go to Admin / Settings.
  2. Enter, edit or delete Home bases, one Home base per line.
    Quick Tip: Make sure that each Home base name exactly matches the name of the corresponding Geofence area in Depot. Log into Depot and check your Geofences in Activity / Geofences.
  3. Update an accessory name by selecting it, editing the Name and clicking Update.
  4. Delete an accessory by selecting it and clicking Delete.
  5. Enter or edit Max. Booking time.
  6. Enter or edit No-show timeout.
    Remember: This value determines your auto-cancellation set up!
  7. Enter or edit Base return timeout.
  8. Enter or edit Target utilisation.
  9. Tick or untick Cost Centre Mandatory.
  10. Confirm by clicking Update.