Booking vehicles with U Book-It

Booking vehicles is easy. You can either use:

  • Calender view or
  • search for suitable vehicles in Find a vehicle

 

Calendar View

In Calendar view the vehicles available to you are listed with existing bookings displayed as blue bars. Click on a booking to see who has booked the vehicle, the booking period and the booking destination.

Booking Calendar View 2

 

To refine display of vehicles in Calendar view:

  • Filter by Home Bases or Vehicle Groups
  • Pick a date and display 1or 5 days from the chosen date

 

Making a booking

Normal Bookers can make bookings for themselves only. Admin and Manager Bookers can make bookings for themselves and for others.

To book a vehicle from Calendar view:

  1. In U Book-It, go to Calendar view and check availability of vehicles for your planned journey time.
    NOTE: Greyed out areas indicate that a vehicle is not available at the time.
  2. Select a vehicle by clicking Book.
  3. Enter Pick up and Drop off date and time.
  4. If this is a repeat booking, click Repeat, enter details and confirm by clicking Done.
  5. Enter/select your User name, and your destination or a short description of your planned journey. You can also enter your reason for travelling.
  6. Enter or edit Cost Centre if applicable. It will auto-populate with the booker’s default Cost Centre as entered in Admin / Bookers (find details here).
  7. Click CONFIRM.

The booking will be recorded and listed on Calendar view, a confirmation email will be sent to the Booker if selected.

 

To search for and book a suitable vehicle from Find a vehicle:

  1. In U Book-It, go to Find a vehicle.
  2. Select Home BaseTransmissionRequired SeatsAccessoriesPick up and Drop off date and time.
  3. If this is a repeat booking, click Repeat, enter details and confirm by clicking Done.
  4. Select one of the listed vehicles.
  5. Enter/select your User name, and your destination or a short description of your planned journey. You can also enter your reason for travelling.
  6. Enter or edit Cost Centre if applicable. It will auto-populate with the booker’s default Cost Centre as entered in Admin / Bookers (find details here).
  7. Click CONFIRM.

The booking will be listed, a confirmation email will be sent to the Booker if selected.

 

booking vehicle

 

Viewing bookings

Bookings can be viewed in:

  • Calendar view tab (click on a booking to view details)
  • My bookings or All bookings tab

 

Deleting a booking

Normal Bookers can delete their own bookings only. Admin and Manager Bookers can delete all bookings.

To delete a booking:

  1. In U Book-It go to My bookings or All bookings tab.
  2. Search for booking on the list. Filter list by entering Start DateEnd DateUser and/or Base and clicking Search.
  3. Delete booking by clicking bin.
  4. Confirm by clicking OK.